Time & Priority Management for Managers

  • 22 Oct 2018 (9:00 AM - 5:00 PM) Cancelled
  • IEM Penang
  • Managed by: IEM Training Centre Sdn Bhd
  • Organised by: IEM Training Centre Sdn Bhd
  • Closing date before: 19 Oct 2018

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"Too Much to Do and Not Enough Time to Do It"

Cutbacks in staff and increases in responsibilities constantly squeeze the time and energy we have available, getting the right thing done at the right time is imperative. Knowing how to manage our time is a survival skill. Being able to identify the key priorities and deal with them effectively first, will give us a standing as an excellent manager.

This 1-day course will help us get control of our time, and that of our team.

Course Content

1. Focus our time and energy

  • Gain insight into where our time goes
  • The Time Matrix
  • Identify/eliminate major time wasters
  • Start a structured system that suits us

2. Get organized and clarify priorities

  • Make our desk/office stay organized
  • Record and retrieve vital details
  • Set accurate goals and objectives
  • Maintain communication with others
  • Track, question and improve processes

3. Multiply our time through delegation and empowerment

  • Assess capabilities and aspirations of staff
  • Clarify our expectations
  • Get essential information in writing
  • Enlist and develop the talents of others
  • Give accurate and supportive feedback
  • Coach for success

4. Protect our time from others

  • Handle visitors, scheduled and unscheduled
  • Control interruptions
  • Say "no", "goodbye", and "later" without causing offense

5. Use electronics to maximize efficiency

  • Write concise e-mail messages
  • Set time limits/reminders on our PC
  • Use caller friendly voice mail

6. Get more value from meetings

  • Set efficient and effective agendas
  • Work well with the minute-taker
  • Keep the meeting moving forward
  • Track follow-up commitments

7. Plan more extensive commitments

  • Use a logical, focused approach
  • Estimate time and resources
  • Set key milestones and dates
  • Assign responsibilities for task completion
  • Construct an implementation schedule
  • Develop a communication plan
  • Add an evaluation process

8. Manage our knowledge explosion

  • Concentrate in a busy environment
  • Read faster and remember more
  • Make brief notes and find them easily
  • Use an easy technique to listen well

Who will benefit

Managers, engineers, supervisors, officers who are leading teams and professionals who influence others.


This course uses an approach that includes lecture, a variety of practice exercises and demonstrations.

Course Leader

Cdr (Rrd) Ir. Raymond Swa is the Principal Consultant/Director of Guan Institute Sdn Bhd and Purchasing Manager of Maritime Consortium Management Sdn Bhd. Prior to serving the private sector, he was serving in the Royal Malaysian Navy as a marine engineer for 20 years, where he held various positions as follows:

  • As Chief Engineer onboard warships – 2 tours of total 4 years
  • As Superintending Engineer for ship repairs in shipyards – 3 tours of total 5 years
  • As Superintending Engineer for new shipbuilding in South Korea – 2 years
  • As Inspectorate Engineer for ship inspections – 2 ½ years
  • As Head of Technical Training of Royal Malaysian Navy – 3 ½ years

Cdr Raymond is a Professional Engineer registered with the Board of Engineers, Malaysia. He holds a Bachelor of Mechanical Engineering from Universiti Teknologi Malaysia and a post graduate certificate in Marine Engineering from Royal Naval Engineering College, Manadon, England. He is also a graduate of the International Training Methodology course conducted by National Institute of Public Administration (INTAN). He is a corporate member of the Institution of Engineers, Malaysia.

Apart from his formal duties, Cdr Raymond has also been involved in the accreditation scheme of the National Skill Certificate programmes as external verifier (appointed by National Vocational Training Council) for the following institutions:

  • Institut Latihan Perindustrian Perai
  • Pusat Giat Mara Machang Bubok, Seberang Perai
  • Institut Kemahiran Tinggi Belia Negara, Sepang\
  • Institut Teknologi Tun Hussein Onn, Batu Pahat

Actively involved in quality improvement in both engineering and training management, Cdr Raymond carries out training and development programmes in the areas of managerial development, quality drive, supervisory skills, occupational health and safety, fire safety, problem solving techniques and team building.


Type Online Rate (RM) Offline Rate (RM)  
All member type
450.00 500.00
Non Member
All non member
750.00 800.00

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